Accounts Receivable Specialist

Accounts Receivable Specialist

Blue Chip Group is looking for an A/R Specialist to manage all aspects of the Accounts Receivable function including preparation and reconciliation of accounts receivables, collect past-due balances and drive improvements in the accounts receivable process.

 

Essential Duties and Responsibilities:

  • Download daily cash receipt reports from our bank’s user portal and use the data contained therein to post receipts to customer accounts and close related invoices
  • Perform daily process to identify new A/R invoices and submit to the appropriate customers
  • Follow up on high-priority customers to ensure new invoices are properly transmitted twice daily
  • Follow up and perform collections on late invoices daily
  • Work with Excel continuously to sort, analyze, and present data related to accounts receivable
  • Deposit paper checks received through Key Capture software
  • Follow up on credit card disputes and take appropriate action when necessary
  • Analyze data related to credit card transactions with a focus on potentially fraudulent activity
  • Resolve fraudulent transactions
  • Work with A/P to assist in filing and data entry
  • Collect all data related to customer deductions, analyze, and dispute where appropriate. Use the data collected from the dispute process to present customer deduction and dispute status to the sales and executive teams
  • Maintain professional contact with customers to include invoice assistance, payment plans, preparation for upcoming payment, and other topics as necessary
  • Use sales data to enter invoices to EDI capable customers twice a week
  • Follow up and resend failed invoices through electronic means
  • Use, update, and build process documents related to A/R functions
  • Maintain files related to all A/R data
  • Maintain customer price lists on a regular basis to ensure all customer purchases default to the correct price
  • Assist in month end close process to include petty cash reconciliation and entry of A/P invoices
  • Make recommendations for procedure improvements
  • Gather information related to financial audit as requested
  • Perform other duties as assigned

 

Qualifications/Education:

  • Previous experience of at least 2 years in manufacturing or distribution
  • Minimum 2 years accounts receivable experience, Associate degree in Accounting preferred
  • High level of proficiency in collection activities
  • Ability to maintain confidentiality a must
  • Ability to work independently with a self-driven attitude
  • Strong attention to detail and thoroughness when completing all tasks
  • Proficiency in MS Office products with a focus on Excel including V-lookups, Pivot Tables, and Sort functions
  • Excellent keyboarding skills
  • Excellent verbal and written communications skills
  • Understanding of basic accounting principals

 

Physical Demands:

  • Will remain in a stationary sitting position over 75% of the time
  • Constantly operates a computer and other office machines such as calculator, copy machine, computer and printer