The Accounting Manager is responsible for maintaining the day-to-day activities of the accounts payable and accounts receivable departments. The selected candidate will supervise four direct reports and ensure that critical accounting functions are completed accurately and efficiently. Critical accounting functions include, but are not limited to; proper customer billing, receipt and application of customer payments, prevention of and collection on over-due customer balances, timely payment of vendor invoices, and driving improvements in the accounting processes. The Manager will take an active role in completing month and year end close activities as assigned.

Essential Duties and Responsibilities:

  • Supervise Accounts Receivable and Accounts Payable Specialists, and accounting clerical support
  • Process high-volume sales and payments, including third-party payment systems such as, PayPal, bread, and Amazon Pay
  • Manage all aspects of major customers’ online merchant portals, including initiating and resolving disputes
  • Work with IT, Sales, and customers to ensure the proper setup and maintenance of EDI communication
  • Perform regular cash reconciliations to verify that cash receipt and withdrawal data matches bank reports
  • Assure timely collection of customer invoices
  • Prepare information to be used in weekly cash flow estimations
  • Research and resolve accounting discrepancies with customers and vendors
  • Maintain accurate accounting records in both digital and physical formats
  • Review information gathered on prospective customers to submit suggestions for appropriate trade credit limits to be offered
  • Provide special reports reflecting real time status of customer accounts as needed
  • Verify cash deposits are posted to accounts receivable and applied to appropriate invoices
  • Make recommendations to improve quality of customer invoicing, cash collection, vendor payment, and record keeping procedures
  • Provide key reports and communication to various departments within the company; facilitate meetings as needed to disseminate relevant accounting information to sales and operations managers
  • Assist with month and year end close processes such as posting accrual journal entries and reconciling balance sheet account balances
  • Perform other duties as assigned

Minimum Qualifications

  • Minimum 3 years accounting experience
  • Associates degree in accounting or business with an emphasis on accounting
  • Ability to maintain strict confidentiality of sensitive information
  • Must have EDI process knowledge and experience
  • Must have experience with 3rd party customer portals
  • High level of proficiency calling overdue accounts and collecting past due balances
  • Experience processing payroll a plus
  • Ability to work independently with limited supervision
  • Self-driven and proven ability to take full ownership for results
  • Strong attention to detail and thoroughness when completing all tasks
  • Proficiency in MS Office products including Word and advanced Excel functions
  • Excellent verbal and written communications skills

Additional Abilities

  • Will remain in a stationary sitting position over 75% of the time
  • Constantly operates a computer and other office machines such as calculator, copy machine, computer and printer